Employment verification refers to the process which involves a thorough assessment of a prospective candidate’s affecting their ability to work and the company’s bottom line and reputation. The primary objective of such verification is the revelation of false employment claims, identifying titles, and understanding the reasons for gaps in employment. It forms a crucial part of the pre-employment screening process as it helps in understanding whether a candidate is a right pick for the job position or not.
The human resources of every organisation are the backbone for achieving business objectives. Companies either conduct an employment verification process by employing their resources or hiring third-party employment verification company to employ the best candidates for the job.
Below is a complete guide to the need for employment verification services and how companies can conduct such processes.
The Essence of Employment Verification:
An employment verification check ensures that a prospective candidate is not just the right person for the job but also that they will adapt to the cultures and customs of the organisation. The following reasons highlight the need for employment verification for every company:
Protection from Employee Frauds:
Many candidates add false statements on their resumes to enhance their chances of getting the job. While some of it is only white lies, the others can be of significance. For instance, a few candidates may add illegitimate references, glorified professional stints, falsified education details, etc. A thorough employment verification, identity verification solutions, and educational check aid in hiring candidates who are truthful about the companies they have been associated with and possess the necessary experience to fit the job roles.
Maintaining Workplace Environment and Safety:
Employees determine the atmosphere and the professional structures followed within an enterprise. Hence, it is critical to assess a candidate’s history before onboarding. Avoiding it will negatively impact the company’s work environment. Professional license checks and official reference checks carried out by professional verification agencies helps maintain order in the workplace and ensure safety, which helps in the smooth functioning of activities in the organisation.
Prevention of Bad Hiring Decisions:
The entire process of recruitment of an applicant is very significant. Failure to thoroughly verify or screen an applicant can harm the company. Going through the right approach for employee verification can be very helpful. The appropriate steps can lead to choosing the worthiest applicant who best suits and fulfils the company’s needs. The selected applicant’s working style and habits are easily aligned with the company’s objectives and goals.
Building a Compatible Environment:
If the company needs to touch all-new heights, it calls for motivated, enthusiastic, and consistent employees. Cultural compatibility is very significant for fast-paced companies, and that can be achieved only when the employees never turn against the company. And this type of employee can only be hired when the employer follows all the right steps to verify all the required information linked to them.
Ways to Conduct Employment Verification:
Below listed are two ways by which the process of employment verification can be conducted:
Use of Databases:
Employers can use work number databases that show the candidates, past employers. Databases usually store a large number of employer contributors. Through this database, some employers can directly request employment verification. This enables them access to the candidate’s work number. However, indexing and sorting this data can be tricky. Moreover, the chances of error are quite high.
Assistance from Third Party Employment Check Companies:
A better approach to the employment verification process is by taking assistance from third-party employment check companies. These companies will provide verification services, encompassing the background, professional experience, education details, drugs check, identity screening, etc.
Reputed verification companies abide by all the guidelines given by Fair Credit Reporting Act (FCRA) and protect data under policies like the GDPR. As per the FCRA, if the employer uses third-party background check companies for verification, they must inform the applicant before the screening process. The applicant must be informed about the company’s contact information that carries out the background check.
Conclusion
Employment verification processes are efficient only with consistent application and regular enhancements like other crucial business processes. A balanced service provider with a support team and automated technology is an effective way to organise an employment verification process that aligns with the company’s hiring goals.
